How to Carry Out a VDU Assessment

In today’s digital age, Visual Display Units (VDUs) are integral to most workplaces. However, prolonged VDU use can lead to various health issues, including eye strain, back pain, and repetitive strain injuries (RSIs). A VDU assessment is a crucial process to identify and mitigate these risks, ensuring a safe and comfortable working environment. This article will guide you through the steps involved in conducting an effective VDU assessment.

What is a VDU Assessment?

A VDU assessment, also known as a Display Screen Equipment (DSE) assessment or a workstation assessment, is a systematic evaluation of an employee’s workstation, including the VDU, keyboard, mouse, chair, and surrounding environment. Its primary purpose is to identify potential hazards and implement measures to reduce the risk of musculoskeletal disorders and other health problems associated with prolonged VDU use.

Why are VDU Assessments Important?

• Legal Compliance: In many countries, employers have a legal obligation to conduct VDU assessments.
• Employee Health and Wellbeing: Assessments help prevent musculoskeletal disorders, eye strain, and other health issues.
• Increased Productivity: A comfortable and safe workstation can improve employee focus and productivity.
• Reduced Absenteeism: By preventing workplace injuries, you can reduce employee sick leave.

Step-by-Step Guide to Conducting a VDU Assessment

1. Identify Employees Who Need Assessments

   • Anyone who regularly uses a VDU for more than an hour a day should have an assessment.
   • Consider new employees, those returning to work after a long absence, and those who have reported discomfort.

2. Use a VDU Assessment Checklist

   • A checklist ensures you cover all essential aspects of the assessment.
   • Include sections on:
     • Workstation Setup: Monitor placement, keyboard and mouse positioning, chair adjustments.
     • Environment: Lighting, temperature, noise levels.
     • Software and Task Design: Breaks, work patterns, software usability.
     • Individual Factors: Employee posture, existing health conditions.

3. Evaluate the Workstation

   • Monitor: Ensure the monitor is at an appropriate distance and height, minimising glare.
   • Keyboard and Mouse: Check for comfortable positioning and support.
   • Chair: Verify that the chair is adjustable and provides adequate lumbar support.
   • Desk: Ensure sufficient space for all equipment and documents.

4. Assess the Environment

   • Lighting: Ensure adequate and even lighting, minimising glare and reflections.
   • Temperature: Maintain a comfortable temperature.
   • Noise: Minimise distracting noise levels.

5. Review Software and Task Design

   • Breaks: Encourage regular breaks to reduce eye strain and fatigue.
   • Work Patterns: Vary tasks to avoid prolonged periods of repetitive movements.
   • Software Usability: Ensure software is user-friendly and doesn’t require excessive strain.

6. Consider Individual Factors

   • Posture: Observe the employee’s posture and provide guidance on maintaining a neutral position.
   • Existing Health Conditions: Consider any pre-existing health conditions that may be affected by VDU use.
   • Eye Tests: Recommend regular eye tests, especially for those experiencing eye strain.

7. Document the Assessment

   • Record all findings and recommendations.
   • Keep a copy of the assessment for your records.
   • Ensure that the employee also receives a copy.

8. Implement Necessary Changes

   • Provide ergonomic equipment, such as adjustable chairs, monitor stands, and wrist rests.
   • Adjust lighting and temperature as needed.
   • Offer training on proper posture and workstation setup.

9. Regular Reviews

   • Conduct regular reviews of VDU assessments to ensure ongoing effectiveness.
   • Update assessments when there are changes to the workstation or employee health.

Conducting regular VDU assessments is essential for creating a safe and healthy workplace. By following these steps, you can minimise the risks associated with prolonged VDU use and promote employee wellbeing. For further assistance and training, please explore our DSE Assessments section to start protecting your employees today!